Internal Only Notes


By Mary Cooper

updated 5 days ago

As you communicate with the account, you will likely accumulate a variety of information that you will need to keep in mind while preparing their documents. Such information can be stored as internal notes inside of TaxDome. That way, all team members assigned to the account will have access to the information. These internal notes are intended for your staff only, they are not visible to accounts.

Covered here:

Creating a Note

A note can be created by a firm owner. It can also be created by a team member who is either assigned to the account or has granted the View All Accounts permission.

To create a new note:

1. Click on the +NEW button in the Sidebar, select Note, then select the client account from the list. You can see the five most recent client accounts here. If the client account you are searching for is not among them, start typing their name, ID or email. 

Please note: If the note you’re creating is for a different client account than the one you originally chose, you can always specify another in the note creation window that follows (See how).

2. Click on Write new note and start typing. You can use text formatting, bullets, numbered lists, and also insert links.

3. Click on SAVE to add the note.

Changing a Client Account During Creating a Note

Usually, you select the client account before creating a note. However, sometimes it is the reverse:

  • If you clicked +NEW button and then selected Note while inside an account’s profile, you probably are looking to create a note for that particular client account. That’s why the next step will be create a note without the client account-selection option. 

  • If you mistakenly selected the wrong client.

You can still choose another client account once the note creation window comes up:

1. Click on the client account at the top of the window. You’ll see a list containing your five most recent clients. If the one you are looking for does not appear there, type their name, ID, or email into the search field. 

2. Click the CHANGE CLIENT button. 

Please note: Changing the client account will clear all fields, so you may want to copy a note before changing the client account. You will be able to paste it later. 

Managing Notes

All notes can be either active or archived. All created notes are displayed in the Active tab. Once you no longer need the note, you can transfer it to the archive by clicking on the Move to archive icon.

You can also move the archived note to the Active tab by clicking the Move to Active link in the Archived tab.

To delete a note, you first need to move it to the archive. Next, go to the Archived tab and click on the Delete link.

Flagging a Note as Important

You can designate a note to be always displayed at the top of your list by clicking on the Pin icon. This is helpful if there’s a note you often refer to or the important one. If there are several notes pinned, they all will be displayed at the top of your list.

Editing a Note

To make changes to a note, click on the Edit icon, then make the required changes and click on SAVE.

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