CRM (Basic): Contacts & Accounts
What are Contacts and what are Accounts? How do you set up your accounts and make them as convenient as possible? Let’s find out.
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- What Are Contacts and Accounts?
- How to Set Up Accounts
What Are Contacts and Accounts?
The first thing that’s helpful to know on TaxDome is the difference between Contacts and Accounts:
- Contacts are the actual people you interact with during your work hours. Our Contacts feature is where you store all their personal details. The email addresses listed there allow clients to have portal access to TaxDome (without an email in Contacts, clients cannot log on). Plus, you can use Contacts to store the details of coworkers, prospective clients, partners, and clients’ family members.
- Accounts can be either a business or an individual; they are the entities you work for and bill. An account is always linked to a one or more contacts, depending on how many people use it. By linking accounts to contacts you allow clients to have access to their TaxDome portal.
See How to Link Contacts to Accounts—and Vice Versa for more details.
How to Set Up Accounts
Below are examples of different situations and how you would set up the accounts to best suit your clients’ needs.
Spouses With a Joint Tax Return: One Account
For a married couple who file jointly and both want portal access, create one account, then link the two contacts (their separate email addresses) to it. If there are other family members, such as children, grandparents, etc., who also need portal access, they too can be linked to the account.
Spouses With Individual Tax Returns: Two Accounts
If you’re preparing two individual returns for a couple, create a separate account for each person. You would then link each one to their own account. Plus, if they want to have access to the other’s account, link their contact to it, then enable the LOGIN toggle for their email address. This way, they can log in to either account—or even receive the same notifications and sync their email if they choose to.
A Child Who Requires Their Own Tax Return: A Separate Account
If you’re preparing a tax return for the child of a single parent or married couple, use a separate account—each parent can have their contact linked to the account.
Business, Payroll, and Bookkeeping: One Account With Multiple Contacts
First, create an account for the business, then link all relevant contacts to it: business partners, controllers, managers, etc. For each contact, enable the desired toggles for their email addresses so that they can log in to the account’s portal, receive notifications, or sync their email.
Tip! Check out TaxDome Academy for comprehensive courses about our system.