CRM (Basic): Delete & archive accounts

You may want to keep an account to have access to its contents but no longer see it in your account list. Or you may want to delete it altogether. Here, we explain how to do both.

Archive accounts

When you no longer need an account but want to keep all its information handy, a great choice is to archive it. Once you do:

• The account disappears from the Active tab of the Accounts list and moves to the Archived tab, where it can still be edited.
• Contacts linked to the archived account will not have access to the client portal.
• You cannot reset the password for an archived account.

Note!

• When choosing accounts for one-offs (send organizer, email, proposal, etc.) or when searching from accounts from the sidebar, you will see both active and archived accounts.
• By default, all archived accounts are hidden in TaxDome Drive. Here's how to show hidden accounts.

Accounts can be archived by a firm owner, admin, or employee who is given access rights to manage accounts.

• To archive accounts, select one or more in the Active tab, click More actions in the menu bar, then select Archive accounts.

• You can also navigate to the Info tab of the client account profile, then click on the Archive link to the right of Account details.

Tip! If you want to archive an account but still want this client to be able to access the documents, ask them to download the documents before you archive their account.

Reactivate accounts

If you’ve archived an account but later discover you need it again, you can easily switch it back to active:

• Select one or more accounts in the Archived tab, click More Actions in the menu bar, then select Active Accounts from the pull-down.

• You can also navigate to the Info tab of the archived client account profile, then click on the Activate link to the right of Account details.

Delete accounts

Remember, once you delete an account, you can’t go back: All of the files and data are gone and cannot be recovered.

Note!

• Only archived accounts can be deleted.
• Linked contacts are not deleted when accounts are removed. Here's how to delete contacts.

Accounts can be deleted by a firm owner, admin or any employee who has been given access rights to manage accounts. You can delete one or more accounts at a time from the Accounts list.

• In the Archived list, select the client accounts you want to delete, click More Actions in the menu bar, then select Delete from the pull-down menu. Enter DELETE into the confirmation field and click Delete.

• You can also navigate to the Info tab of the archived account profile, click on the Edit link to the right of Account Details, then click Delete account and confirm the action by typing DELETE in all caps. Then click the Delete button.