One-time invoices: Overview

In TaxDome, you can easily create a one-time invoice for non-recurring services such as consultations, audits, liquidation, and more. Here, find out more on how to start using invoices in TaxDome.

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One-time invoices, explained

Along with serial accounting services like bookkeeping, payroll, and tax preparation that require recurring invoices, non-recurring services are possible:

• Consultancies, such as tax planning or auditing
• Audits of companies' tax or financial statements
• Customization or optimization of accounting software and systems
• Preparation of financial documents in cases of companies' liquidation, etc.

One-time invoices are manually created to debit a specified amount from a client's account. Here's what the created invoice looks like for the client:

Before you start

Keep in mind some essential things before creating your first one-time invoice:

1. Connect your TaxDome account with Stripe or CPACharge to accept credit card or bank debit payments. Otherwise, your clients cannot pay the invoice and see an error. 

2. If using Stripe, turn on your preferred payment method and allow bank debits on TaxDome so your clients can pay via bank debit. Bank debits (ACH payments) typically have lower processing fees, reducing the overall cost of processing payments.

3. Sync your TaxDome account with QuickBooks Online. Once you do this, you’ll see all payments and details made through TaxDome in your QuickBooks account.

4. Use a default tax rate to add the tax automatically.

5. Ensure that you have itemized all the services you provide. You will be able to add them to your invoices as line items then quickly.

6. Customize your invoices' look by defining the color scheme of your invoices, selecting the layout and more. 

Then, you can proceed to create invoices.

How invoice numbers are generated

The invoice number is a unique identifier assigned to each invoice that helps to track and distinguish between invoices. Each invoice inside your firm has a unique number.

If you don’t enter an invoice number but leave the field empty when you create an invoice, a number is generated for you. Autogenerated invoice numbers are sequential. This means that numbers will be assigned sequentially without omissions, following a logical numerical order. For example, if the first invoice number is  001, the next will be 002, 003, etc.

Tip! Sync invoice numbers with QuickBooks to prevent duplicates.

Select your first invoice number

You can choose the first invoice number on TaxDome if you are a firm owner or admin. This is useful if your firm, say, already has 1,500 invoices, and you don't want to start at No. 1, because it will throw off QuickBooks sync.

To do this, go to Settings > Billing from the sidebar menu and switch to the Invoices subtab. Fill in the number in the Next invoice number field, then click Save. Now, TaxDome will start numbering invoices from that specified number.

Client view

When you send an invoice, the client receives a notification via email, mobile app, and client portal. Now, they just need to pay it.

Partial payments

When you want your clients to pay partially upfront or break down larger invoices into manageable installments, you can issue an invoice and request partial payments from clients.

This is how it works:

• The partial payment option is enabled by default, so you don't need to take any action to start using it.
• You can view the full payment history within the invoice.
• You cannot bulk pay partially paid invoices, delete them or edit the financial details (amount, services, payment date).
• It's available only for clients logged in to the Client portal.
• It's not available for offline payments, but you can learn about the workaround.

Where to find the one-time invoice once it's sent

Once the one-time invoice is created, you can find it in the Billing > Invoices section. From here, you can:

• View the invoice status (whether it was accepted, paid on time, etc.)
• Find out the total amount and sum of unpaid invoices
• Edit invoice data, link to jobs, download, etc.
• Delete invoices in the Unpaid status