Work with time entry list
This article covers how to search, filter, sort, and manage your time entry list. To perform actions on an individual time entry, refer to the corresponding article .
To view all time entries, go to Billing > Time entries from the left menu bar.
Note
Team members with Manage time entries access right permission can see all entries, while others see only the entries they created.Work with the list
The Time entries page lets you manage your time entry list by filtering, sorting, and customizing the table to find the entries you need.
At the top of the page, you can see the Total duration, Total unbilled, and Total billed for the current view.
Use the options below to get the most out of your time entry list.
Filter time entries
Filtering allows you to quickly find time entries based on certain criteria. For example, you can use filters to find all time entries connected to a specific team member.
To filter time entries, click Filter in the top right corner, select the filters you want, then click Apply.
You can also save your filter combinations as templates for future use.
For a full list of available filters, see Available filters below.
Sort time entries
You can sort the list by name, date, type, assignee, service, duration, rate, and invoice status. To do so, click the up-down arrows next to the chosen column name. Sorting can be also done after filtering time entries.
Customize columns
You can customize your time entry list in various ways: resize, enable, disable, and move columns to your liking.
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Resize columns: Click and hold the divider between column names and resize it by moving your mouse.
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Choose which columns to display: Click the gear icon at the top right of the table.
Here, you can select the columns you want to be displayed and change their order. You can enable, disable, or move any columns you want, except for the Name column. After clicking Apply, the table will be rebuilt with the new settings. Click Reset to restore all columns.
For a full list of available columns, see Time entry list columns below.
Print time entries
To print a time entry list, click Print at the top right of the page. Your browser will prompt you to print the list, which will include the current date and time.
Reference: Time entry list columns
The time entries list is fully customizable. You can view the following columns:
| Column | Description |
|---|---|
| Name | The account unique ID and name connected to the time entry. Click on it to see more details |
| Timer status | The current status of the time entry—whether it’s in progress or has finished |
| Date | The date and time the project was started. Displayed in the current team member’s time zone |
| Type | Shows whether the time entry is billable or non-billable. Click on it to edit |
| Assignee | The name of the team member working on the job and tracking their time |
| Service | The type of work that’s being tracked |
| Duration | The total period of time for a particular time entry |
| Rate | The hourly service rate that will be charged for the service |
| Amount | The amount that will be billed (shown only for Billable time entries) |
| Invoice status | Shows whether the time entry has already been included in an invoice or not |
| Invoice | The invoice number connected to the time entry. Click on it to open the client’s list of invoices |
| Description | A brief description of the project (if entered when creating the time entry) |
| Jobs | The number of jobs linked to the time entry |
| Tags | The tags applied to the time entry |
Reference: Available filters
| Filter | What it returns |
|---|---|
| Account | Time entries for selected client accounts |
| Team member | Time entries connected to selected team members |
| Start | Time entries with start dates within a specific time frame |
| End | Time entries with due dates within a specific time frame |
| Status | Time entries with the Active, Paused or Finished status, or all together |
| Type | Time entries that can be billed with an invoice, or those that cannot |
| Service | Time tracked for a certain service |
| Invoicing status | Time entries that have already been billed or those that have not yet been billed |
| Invoice number | Time entries connected to a specific invoice |
| Tags | Time entries with specific tags. For example, use tags to quickly find all time entries for clients with prepared 1040 forms |
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