Pipelines (Basic): Your First Pipeline With Automations Tutorial
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Create a standard pipeline with automations, add a job to it, then move the job forward until completion. Here, we show you how. Once you’ve set up your first automated pipeline and understand how it all works, you’ll want to make more to fit your particular business needs.
- Step 2. Copy a Pipeline From Our Library
- Step 3. Add/Edit the Automations
- Step 4. Turn on the Automove Feature
- Step 5. Add Jobs for Clients to Your Pipeline
We’ll walk you through an example, creating a Corporate Tax Return pipeline where we will be able to put the Corp Tax Return job for client Charles Burns.
Step 1. Copy a Pipeline From Our Library
Since we have an EN (US) 1120 - Corporate Income Tax Return template in our library, you can start from copying it. This will also copy all templates used inside automations.
As you can see inside the pipeline, the corporate tax return work process is broken into steps, which are the different stages of the pipeline. You can delete any of them up to your liking.
To learn more about pipeline settings, go here.
Step 3. Add/Edit Automations
Explore all stages including the automations, then edit them according to your processes.
Step 4. Turn on the Automove Feature
If you want to automate this pipeline even more, check the Automove jobs feature for all stages (except for the last). This way, you can sit back and watch your jobs move from stage to stage as the work gets done. For more details about this feature, go here.
Don’t forget to save your updated pipeline. Now, we’re ready for Mr. Burns’s job.
Step 5. Add Jobs for Your Clients
Now that you have your Corporate Tax Return pipeline all set up, you can begin adding jobs to it, either in bulk or one by one (go here to see the different ways to add jobs).
A job is always performed for a specific client account, in this case, Burns Corp. Each job is linked to one client account, but you can have several jobs for one client in one pipeline. Mr. Burns wants you not only to prepare Corp Tax Return 2022 but also Corp Tax Return 2021 and Corp Tax Return 2020! In this case, you’ll need to add all three jobs for Burns Corp to your Corporate Tax Return pipeline.
With each job, this is what will happen:
1. Once you add the job to the pipeline, a pop-up will show you all the automated actions about to be triggered—you can uncheck any of them if needed.
2. Once you click Move (in this case without unchecking anything), the job for Burns Corp enters the Contract Sent stage, and an automated Corp Tax Return contract are sent to him. Bravo! The contract is automatically linked to the job. Also, Burns Corp automatically gets the 1120 tag applied.
3. Once Mr. Burns signs the contract, the job automatically moves to the next stage, Organizer Sent / Contract Signed (you can also move it manually whenever you need to).
4. Once the job enters the second stage, Organizer Sent / Contract Signed, an organizer and a message are sent to Mr. Burns.
5. Once the client submits the organizer, the job automoves to the next stage.
6. Once the job enters the In Return stage, a Prepare Return task is created for your team, and an email is sent to the client informing them that you started working on their forms.
7. Once the task is marked by any of your team members as completed, the job automoves to the next stage.
8. Once the job enters the In Review stage, the Review return task is created for your team. And again, the automatic email is sent to the client so that
This way, the job will be automatically moved until the service is completed.